Executive (KACC) Board Meeting

Thursday, December 10, 2009

8:00 a.m.

KACC Board Room

Minutes

Members Present

Grant Park: Mike Nicholson, Chairperson Bradley: Michael Hogan, Vice Chair

Peotone: Kevin Carey, Secretary Beecher: Denise Brands

Central: Tonya Evans Kankakee: Colleen Legge

Manteno: Dawn Russert St. Anne: John Palan

The regular meeting of the Kankakee Area Career Center Executive Committee, Kankakee County, State of Illinois was called to order on December 10, 2009 at 8:15 a.m.

PUBLIC COMMENT

None

CONSENT AGENDA

1-3. A motion was made by Mr. Hogan, seconded by Mr. Palan at 8:16 a.m. to approve the consent agenda, minutes of the November open and closed meetings, accounts payable and financial reports. Mr. Fay called attention to new financial reports included in the board packets indicating fund balances. This will be a regular report from this point on. Motion carried by unanimous roll-call vote.

DIRECTOR’S COMMENTS

4. Director’s Goals: Mr. Fay shared his goals with the Executive Committee. Ms. Russert stated she was pleased with the format of the goals. The Committee accepted the goals as presented. They will be included with Mr. Fay’s employment contract.
5. Joint Agreement Meeting: A meeting to review the KARVES Joint Agreement has been scheduled for January 14, 2010, immediately following the monthly Executive Committee Meeting. The agreement has been disseminated electronically.

FINANCE COMMITTEE REPPORT:

Dr. Nicholson briefed the committee on yesterday’s Finance Committee Meeting. The looming concern of the aged receivables and lack of payments from the State of Illinois was discussed. Dr. Nicholson stated he has heard the State is running behind around 100 days. Ms. Russert stated she has aged receivables at 130 days. Mr. Hogan stated BBCHS is receiving payments. Everyone was in agreement, KACC will receive the funds; it is just a matter of when. Mr. Fay informed the group that based upon the cash on hand and the cost of running KACC/KARVES, we are probably fine until Mid March-first of April. Hopefully, by then, payments will be received and the house will sell. Dr. Nicholson also broached the subject of raising out-of-district tuition for next year. Mr. Fay is to put together a summary of average tuition within the region so a suitable, fair number can be determined. At first thought, a fee of $2,000 has been suggested. Dr. Nicholson reported KACC and KARVES bank reconciliations are all complete. KARVES is balanced within 9 cents and KACC within 142 dollars. There was a short discussion about moving the Executive Board meetings next school year to the 3^rd Thursday of the month in order to give the KACC bookkeeper adequate time to have reconciliations done prior to the meeting. Otherwise, we will always be a month behind. Dr. Nicholson suggested everyone look at their schedules to see if this would create a conflict with any other regular meetings already on their calendars. The many woes of the State and the new Race to the Top program being implemented at the Federal level were discussed at length. It was noted the general consensus is in 2012, we will see level funding at best, with some programs needing to be cut. Schools may be asked to dip into their reserves more, and potentially, those schools with higher reserves would receive less State funding. There is also much more emphasis coming from the Fed on improper use of funds. Dr. Nicholson reminded everyone ERO will sunset in 2012. Dr. Nicholson also informed the group he has heard talk about the potential of eliminating 1 year of sick time for TRS retirement, which most likely will mean schools would have to deal with lots of people taking time off sick. Ms. Russert stated there needs to be incentives to get teachers to retire in order to stimulate new jobs for young, emerging teachers.

DISCUSSION/ACTION ITEMS:

6. Board Policy Changes: A motion was made by Dr. Legge, seconded by Mr. Hogan at 8:40 a.m. to approve the following board policy updates:
1. Administration 3:40, Director
2. Operational Services 4:30, Revenue and Investments
3. Operational Services 4:100, Insurance Management
4. General Personnel 5:30, Hiring Process and Criteria
5. General Personnel 5:90, Abused and Neglected Child Reporting
6. General Personnel 5:100, Staff Development Program
7. General Personnel 5:120, Ethics
8. Professional Personnel 5:250, Leaves of Absence
9. Educational Support Personnel 5:280, Duties and Qualifications
10. Educational Support Personnel; 5:330, Sick Days, Vacation, Holidays, and Leaves
11. Students 7:190, Student Discipline
12. Community Relations 8:100, Relations with Other Organizations and Agencies

Motion carried by unanimous roll-call vote.

7. 2010-2011 Calendar: Mr. Fay distributed a copy of the tentative calendar for the upcoming school year. Mr. Fay informed the members this week is the first week where all schools have been in attendance this year. This reflects the impact of the varying school calendars on the KACC students. It can be a real problem for Health Occupations because the students are required by IL law to have a certain number of clinical hours, which is hampered by early dismissals when students are in the 3^rd slot. The calendar will be brought up for suggestion at the next Superintendent’s Roundtable to be held at Bourbonnais 53 District Office.

INFORMATIONAL ITEMS:

8. Principal’s Report: Mr. Goodale gave the Committee Members an update on her activities over the past month. Of note, she has been putting a lot of effort into ensuring Childcare program is taken care of during Ms. Charbonneau’s absence. Ms. Goodale worked with the teacher’s aide and tutors to ensure all the grades were updated, lesson plans are in place, presentation was done for Sophomore Day and Parent-Teacher Conference was properly covered. Ms. Goodale stated she has completed 12 teacher evaluations this semester. There will be another 12 next semester, which will be performed by Ms. Goodale and Mr. Kelley. Ms. Goodale is also meeting Tuesday mornings at 7:00 a.m. with the bookkeeper and Mr. Fay in order to keep abreast of financial procedures and outlook. Average attendance at KACC for November was 93% which is excellent considering it is cold and flu season.
9. Special Populations Report: Mr. Kelley reported students in the learning center for reading took their post tests. Scores are expected in January and will be reported to the Committee as soon as they are available. Learning Center awards two $250 scholarships each year, one for reading students and one for math. The reading scholarship applications are being reviewed, with anticipated selection prior to Winter Break. Mr. Kelley called everyone’s attention to the sophomore day student totals. Of note, Crete-Monee sent 94 students. Mr. Kelley is working on setting the meeting between CTE instructors from the schools and KACC in January at which time they will discuss NCCRE. Mr. Kelley reported he will be inviting area school CTE teachers to the KARVES Advisory Committee meeting to be held at Brick Stone restaurant on January 21^st at 6:00 p.m. Mr. Kelley included information in everyone’s packet regarding two websites of interest. The Texas A & M website has special on-line courses in special populations and working with students who require accommodations. Anyone can register. Mr. Kelley is working with Paula Sutter to determine if the ROE can accept for CPDU hours. Mr. Kelley will continue to follow up on this.

CLOSED SESSION:

A motion was made by Dr. Legge, seconded by Ms. Evans at 8:55 a.m., to move to closed session to consider information regarding Employment, and Contract negotiating matters between KACC and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees, [5 ILCS 120/2(c)(2)].

Re-Open Session:

The meeting was called back into session at 9:13 a.m.

Adjourn:

There being no further business, a motion to adjourn was made by Mr. Hogan, seconded by Mrs. Russert at 9:15 a.m. Motion carried by voice vote.

As Recorded By:_______________________________

Kevin Carey, Secretary